VSTL Shipping & Packing Instructions for CPUs, RAM, SSDs, Hard Drives & Laptops
VSTL follows strict shipping and packaging standards to ensure the safe transportation of CPUs, RAM modules, SSDs, hard drives, and laptops worldwide. These guidelines help prevent physical damage, electrostatic discharge (ESD), and shipping delays while maintaining compliance with international logistics requirements.
This document outlines the official VSTL packaging and shipping requirements that all suppliers, partners, and logistics providers must follow before dispatching shipments.
Shipping & Packing Instructions for CPUs, RAMs and SSDs
General Shipping Requirements
1. Box Weight Limit
- The weight of each shipping box must not exceed 24 kg (52.9 lbs).
2. VSTL Box Identification
- Every box must be clearly marked with “VSTL” on all four sides.
- Use a permanent marker or affix a printed VSTL label securely on each side of the box.
- This helps ensure quick identification during handling, customs clearance, and warehouse processing.
3. Approved Courier Services
When shipping VSTL consignments, use the following express services:
- FedEx International Priority
- UPS Express Saver
- DHL Express Worldwide
Using alternative services requires prior approval from VSTL.
Packaging Requirements
CPU Packaging
- CPUs must be packed securely in dedicated CPU trays.
RAM Packaging
- RAM modules must be packed in RAM trays or RAM boxes designed for safe transportation.
SSD Packaging
- SSDs must be packed in SSD boxes or slotted packaging boxes to prevent movement during transit.
Approval for Packaging Variations
Any deviation from these packaging standards must receive prior approval from VSTL.
For approval requests, contact:
Email: transport@vstl.hk
Shipping & Packing Instructions for Hard Drives (HDDs)
HDD Packaging Requirements
1. Anti-Static Protection
- All hard drives must be packed inside ESD anti-static bags before being placed into slotted boxes.
2. Maximum Quantity per Box
- Pack a maximum of 25 hard drives per box.
Pallet Requirements
3. Pallet Height Restriction
- Total pallet height must not exceed:
- 61 inches
- 155 cm
4. Proper Pallet Packaging
- HDD pallets must be packed securely to prevent movement and damage during transportation.
5. Shrink Wrapping Standards
- All HDD pallets must be properly shrink-wrapped.
- Pallets must be:
- Stackable
- Stable
- Flat on the top surface
Packing Information Required
Before shipment, provide the following details:
- Total shipment weight
- Dimensions
- Number of pallets
- Number of boxes per pallet
- Number of hard drives per box
- Complete packing list
Approval for Exceptions
Any variation from these instructions must be approved before shipping.
Email: transport@vstl.hk
Shipping & Packing Instructions for Laptops
Laptop Packaging Requirements
1. Vertical Placement
- Laptops must be packed vertically in slotted packaging.
- Do not stack laptops directly on top of one another.
2. Quantity per Box
- Maximum of 10 laptops per box.
- Place a cardboard separator between every laptop.
Lithium Battery Compliance
3. Mandatory Labels
Since laptops contain lithium-ion batteries:
- Apply a UN 3481 label on all laptop pallets.
- Apply a UN 3481 label on every box inside the pallet.
- Apply an Overpack Label on the outer pallet.
Pallet Packaging Standards
4. Proper Pallet Construction
- Laptop pallets must be securely packed to prevent shifting during transit.
5. Shrink Wrapping Requirements
- All laptop pallets must be properly shrink-wrapped.
- Pallets must remain:
- Stackable
- Stable
- Flat from the top
Approval for Packaging Variations
Any exception to these laptop shipping requirements must be approved before dispatch.
Email: transport@vstl.hk
Why Following VSTL Shipping Guidelines Is Important
Adhering to VSTL packaging and shipping standards provides several benefits:
- Reduces product damage during transit
- Prevents electrostatic discharge (ESD) risks
- Improves warehouse handling efficiency
- Ensures compliance with international courier regulations
- Minimizes shipment delays and rejection risks
- Protects valuable IT hardware during global transportation
Frequently Asked Questions (FAQs)
What is the maximum box weight allowed by VSTL?
Each box must weigh less than 24 kg.
How should CPUs be packed?
CPUs must be packed in dedicated CPU trays.
Are anti-static bags mandatory for hard drives?
Yes. All HDDs must be packed in ESD anti-static bags before boxing.
How many hard drives can be packed in one box?
A maximum of 25 hard drives per box.
How many laptops can be packed in one box?
A maximum of 10 laptops per box with cardboard separators between units.
Which shipping services are approved by VSTL?
FedEx International Priority, UPS Express Saver, and DHL Express Worldwide.
Where should packaging approval requests be sent?
All approval requests should be emailed to transport@vstl.hk.